Introduction

The Jacobs Futura Foundation (referred to as “we,” “us,” or “our”) is committed to protecting your privacy and personal data. This privacy policy explains how we collect, use, and safeguard your information in accordance with the Data Protection Act 2018 (DPA).

Data Protection Principles

We adhere to the following principles when processing personal data:

• Lawfulness, fairness, and transparency
• Purpose limitation
• Data minimization
• Accuracy
• Storage limitation
• Integrity and confidentiality

Lawful Basis for Processing

We process personal data on one of the following lawful bases:

• Consent
• Contract
• Legal obligation
• Vital interests
• Public task
• Legitimate interests

Data Collection and Use

We collect only the personal data that is adequate, relevant, and limited to what is necessary for the purposes for which it is processed. We review our data collection processes annually to ensure compliance with this principle.

Data Accuracy

We take reasonable steps to ensure that the personal data we hold is accurate and, where necessary, kept up to date. We review our processes for maintaining data accuracy annually.

Data Retention and Removal

We keep personal data for no longer than necessary. We have an archiving policy in place that determines what data should be retained, for how long, and why. This policy is reviewed annually.

Data Security

We implement appropriate technical and organizational measures to ensure the security of personal data, including:

• Using modern, up-to-date software
• Limiting access to personal data to authorized personnel
• Implementing secure deletion procedures
• Maintaining appropriate backup and disaster recovery solutions

Your Rights

You have the right to:

• Access your personal data
• Request rectification of inaccurate data
• Request erasure of your data (under certain circumstances)
• Object to or restrict processing of your data
• Data portability
• Withdraw consent (where processing is based on consent)

Data Breaches

In the event of a data breach that risks your rights and freedoms, we will promptly assess the situation and, if appropriate, report the breach to the Information Commissioner’s Office (ICO).

Contact Information

For any questions or concerns regarding this privacy policy or our data protection practices, please contact info@jacobsfutura.org.

Policy Review

This privacy policy is reviewed at least annually to ensure ongoing compliance with data protection regulations.

Last Updated: August 2024